Skip to main content

Site Pharmacist

# Site Pharmacist
Last updated: 04/14/2026

Overview

Overview​

The Site Pharmacist is a blinded site-level role responsible for receiving, dispensing, and managing investigational product (IP) at a clinical research site. This role cannot see treatment arm assignments at any time.

Responsibilities​

  • Receive IP deliveries — confirm receipt of IP kits shipped from the Country Warehouse
  • Dispense IP to patients — dispense the RTSM-assigned IP kit when a dispense request is created by the Investigator or CRC
  • Submit resupply requests — request additional IP stock when site inventory falls below the threshold
  • Handle returns — process damaged or surplus IP returns back to the Country Warehouse

Blinding Status​

The Site Pharmacist is completely blinded to the treatment arm:

  • Sees IP codes (kit numbers) only
  • Cannot see whether a kit is active treatment or placebo
  • Cannot see any treatment arm mapping at any level

Notifications​

EventNotification Received
Delivery Order dispatched to this site✅ Yes — delivery arrival alert
Dispense request created by Investigator / CRC✅ Yes
Resupply request approved by Supply Manager✅ Yes
Return request status update✅ Yes

Key Workflows​

1. Confirm Receipt of IP Delivery​

When a Delivery Order arrives at the site:

  1. The Site Pharmacist receives a delivery arrival notification
  2. Navigate to IMP → Deliveries to view the incoming shipment
  3. Inspect the physical delivery and confirm all IP kits are received
  4. Click Confirm Receipt to close the delivery and update inventory
info

You must confirm receipt before the IP kits become available for dispensing.

2. Dispense IP to a Patient​

When an Investigator or CRC submits a dispense request:

  1. The Site Pharmacist receives a dispense notification
  2. Navigate to IMP → Dispense to review pending requests
  3. Locate the RTSM-assigned IP kit for the patient
  4. Physically dispense the kit and click Confirm Dispense in the system

3. Submit a Resupply Request​

When site stock falls below the study's minimum threshold:

  1. Navigate to IMP → Inventory
  2. Click Request Resupply
  3. Enter the quantity needed and submit
  4. The Unblinded Supply Manager is notified and approves or adjusts the request

4. Handle Returns​

For damaged or surplus IP:

  1. Navigate to IMP → Returns
  2. Select the IP kits to return and enter the reason (damaged, excess, expired)
  3. Submit the return request
  4. The Country Warehouse Manager receives notification to accept the return

Role Assignment​

The Site Pharmacist role is assigned at the site level in Administrations → Users. Select the specific site (e.g., Boston Medical Research Center) in the Study/Site field before assigning the Site Pharmacist role.

Role Name in CDSScope
Site PharmacistAssigned per site

For the full permission matrix, see System Settings → Roles & Permissions.

In this article